How to connect wireless printers to Mac / Windows?

connect wireless printers to Mac / Windows

The thought of setting up a printer intimidates most people. But once you know the steps, it’s fairly easy to do. Whether you just need to add one printer to your home computer, or lots of printers to a business network, here’s how to add a printer to a Mac desktop or laptop.

To use a printer, you must add it to your list of printers using Printers & Scanners preferences. (If you switched from using a Windows computer to a Mac, using Printers & Scanners preferences is similar to using the Printing control panel in Windows.)

In most cases, when you add a printer, macOS uses AirPrint to connect to the printer or automatically downloads the printer’s software (also called a printer driver). Don’t install the software that came with the printer or from the manufacturer’s website; follow the instructions in one of the tasks below, and macOS will prompt you to download the latest software if it’s needed.

If your printer is AirPrint-enabled, it’s compatible with macOS. If your printer isn’t AirPrint-enabled, you can make sure it’s compatible with macOS by checking the Apple Support article Printer and scanner drivers for Mac.

How to Connect a Wireless Printer to Mac

You can connect your printer wirelessly through a Wi-Fi Protected Set-up (WPS) connection. Follow the steps below depending on how you want to connect your printer.

How to Add a Printer to a Mac via WPS

Connecting via WPS would normally require you to press the “Wireless” or ‘Wi-Fi” button on your printer, followed by the WPS button on your router. However, steps will vary depending on which printer and router you have, so check your printer and router user guides for specific instructions. Once you’ve set up WPS, you can proceed to the steps below.

  1. Click the Apple icon in the top-left corner your screen.
  2. Go to System Preferences.
    Apple menu system preferences
  3. Click on Printers and Scanners. On older Mac models, this will appear as Print & Scan under Hardware.
    Mac system preferences printers and scanners
  4. Click the + sign below the list of printers. For older Mac models, you might have to click Add Printer or Scanner after you click on the + sign. You might also see printers detected by your Mac under Nearby Printers in the Add Printer or Scanner submenu.
    How to add a printer to mac system preferences printers and scanners

    Note: If you cannot click on the + sign, you might have to click the Lock icon at the bottom of the window. Type on your password to make changes in the Print & Scan menu.

  5. Select the printer you would like to add. In the Default tab, your Mac displays a list of discoverable printers on the network.
  6. Choose the printer’s software or driver in the Use field. You can choose from the following:
    • AirPrint, Apple’s native printing technology which lets you print from AirPrint-compatible printers via Wi-Fi on Airprint-compatible printers. However, if your printer is not AirPrint-compatible, you would need to install the driver from Apple’s servers or the manufacturer’s website.
    • Your printer’s own print driver, if you have that installed
    • Auto Select if you don’t have the print driver but you want your computer to download the correct one when it updates
  7. Finally, click Add. The new printer will be added to the list of printers. You will be able to see this on the left-hand side of the Print & Scan window.
how to add a printer to mac
 

How to Add a Printer to Mac via USB

Printers that do not have networking capabilities can only be added through a USB or wired connection. Some printers, though capable of wireless printing, still need to be connected to USB as part of the set-up process. Here’s how to add a printer via USB.

  1. Plug your printer’s USB into your Mac laptop or desktop.

    Note: Your Mac will automatically detect printers connected by USB and download the required software. If it does not auto-detect, proceed to the next step.

  2. Click the Apple icon.
  3. Go to System Preferences.
  4. Click Printers and Scanners. On older Mac models, this will appear as Print & Scan under Hardware.
  5. Click the + sign below the list of printers.
  6. Select a printer to add. In the Default tab, your Mac will auto-populate a list of printers on the network. Look for a printer name with USB listed under the column for Kind.
  7. Click Add. The printer will be added to the list of printers. You will be able to see this on the left-hand side of the Print & Scan window.

How to Add a Printer via IP Address

If you add a printer using this step, you would need to know your printer’s IP address. Here’s how you can find your printer’s IP address. Once you know this information, you would just have to go to System Preferences then add the printer from the Printers & Scanners menu. Here’s how you can do this step by step.

  1. Click the Apple icon.
  2. Open to System Preferences.
  3. Click on Printers and Scanners.
  4. Then click on the + sign below the list of printers.
  5. Click on the IP icon. This will look like a blue globe icon.
  6. Type your printer’s IP address in the Address field. Your Mac will try to gather information about the printer.
    If you don’t know your printer’s IP address, check out our previous article on how to find your printer’s IP address.
  7. Rename the printer if you want to.
  8. In the Use field, choose the print driver you would like to use.
  9. Click Add.

Connect the HP Printer to Mac Without USB step by step.

    • Always install the best available printer driver and software on your Mac OS 10.7 or later. For installing the HP driver through Apple Software Update, first create a new print queue on the Mac.
    • The HP drivers automatically download and install through Apple Software Update mostly. If you want to manually download the software and drivers, go to HP Printers Drivers section from a web browser on your Mac system.
    • On your Mac system, click the Apple menu and then select the option System Preferences. Based on your operating system version, Click Print & Scan, Print & Fax, or Printers and Scanners. Now, check if the name of your printer is listed in the printer’s list. If not, follow any one of the below steps.
Connect the HP Printer to Mac Without USB
  • If the printer is listed, remove and re-add the printer to confirm the communication and to ensure that the right device is installed. Click the name of your printer and then click the (-) sign to delete the printer. If the printer is removed, click the (+) symbol to Add Printer or Scanner.If your printer name is not listed, click Add Printer to Scanner and select the name of your printer. Continue to the next step.
  • Click the option Use or Print using menu and then select the name of your printer from the list. While selecting, be careful that you don’t select a Generic driver option from the Use menu as it results in limited printer functionality.
  • Tap the Add option to add your printer to the list. When prompted to install the software, click Download and install to finish the installation. If you get a pop up on the screen that the software is currently unavailable, click Cancel.
  • Go to the HP Printer and Scanner Software for macOS Sierra website to manually install the drivers. Close the System Preferences window. Try to print, scan, or fax based on your printer functionality. If you can print, scan, or fax, then your driver is installed and you can use your printer. If you are unable to print, scan, or fax, then it means your driver is not installed. Repeat the above steps for How to Connect HP Printer to mac without USB.

The Best Method to Connect Canon Printer with Mac

How you connect a Canon printer to your Mac depends on the type of Canon printer you use. If the Canon printer of a new model, it is likely to support AirPrint, in which case you can set up and print in moments. If not, you will need to find the Canon printer drivers on your Mac system, then download them from the official website of Canon.

You will need to connect it to the Wi-Fi network before you can set up a Canon printer on Mac. Use this to enter the login and password of the Wi-Fi network if the Canon printer has an integrated display (you will find these details at the bottom of your main router).

If the printer uses Wi-Fi Protected Setup, for details on how to add a WPS printer, you will need to refer to the router’s documentation. Follow these instructions from Apple if the router is a MAC AirPort Base Station:

  • Open AirPort Utility, located in your Applications folder’s Utilities folder.
  • In AirPort Utility, select your base station and enter the password of the base station if prompted.
  • Select Base Station > Add WPS Printer from the menu bar.
  • Select either “First try” or “PIN” as to allow the type of WPS connection.
  • Click on the Continue button. If “The first attempt” has been selected, press the WPS button on the printer.
  • Click Done when the MAC Address of the printer appears in the AirPort Utility.
    • When selecting PIN to enter the PIN number of the printer that should be listed in the documentation of the printer. Click on the Continue button. Click Done when the MAC Address of the printer appears in the AirPort Utility.
  • Quit the use of AirPort.
  • Visit System Preferences >>> Printers & Scanners >>> Click the + button
  • Keep the Default tab selected and let MAC search for printers to connect with the WiFi network.
  • Click on your Canon printer from the list.
  • Tap on Add Now.

This is the easy method to fix such an issue Connect Canon Printer to Mac. In case if you face any error in mid of the procedure then our professional executives are available at your service.

How to Add Canon Network Printer to MAC

Just as you add a wireless printer, you can add a network printer. If Ethernet or Wi-Fi connects the printer, your Mac will make it accessible to add in Printers & Scanners from the Default tab. If an Ethernet or Wi-Fi option is not available, connect the printer via USB to a Mac on the network or directly to the router and then add it from Printers & Scanners.

Easy Steps to Connect Canon Printer to Mac With USB

Well, these are the easy and quick steps to fix such issue from your printer. Have a look on it:-

  1. Firstly link the USB cable television with Mac and printer.
  2. From the Apple menu click on Choices and then choose print and fax. After that once again click on printing tab.
  3. If printer doesn’t respond then go to the printer’s chauffeur download.
  4. On the printer web browser window you will see the two choices. First will be the default web browser and other will be IP printers.
  5. As a user you have to pick the default web browser then select your printer model from the list.
  6. After the computer system will show its connection with the printer by making the inlcude button active.
  7. Now you have to pick on contribute to include the printer on your Mac.
  8. And now your Canon printer will be linked to the Mac.

How to Install Mac Printer Drivers

How to Install Mac Printer Drivers. Mac OS X supports many different types of printers, but you might have an additional printer you want to install. To do this, you will need to install software called a “driver.” Install a driver like you would with any other software you use on your Mac.

Install Mac Driver and Printer

Step 1

Acquire the Mac printer driver either by downloading it or getting it on CD. Most printers come with the drivers needed to run the printer. You can also check the printer manufacturer’s website to get the correct drivers.

Step 2

Be sure that your printer is connected to your Mac and turned on. Reboot your computer if you connected the printer after your last reboot.

Step 3

Double click on the .dmg or installer file for the driver. If you got the software on CD instead of downloading it, load the CD into your Mac and then double click on the .dmg file. This is called “unpacking” the software.

Step 4

“Mount” the printer driver by copying the files to your hard drive. To do this, just drag and drop the files into the folder where you want to save your software. The Mac will then copy the files to the location you specified.

Step 5

Follow any further instructions the installation software gives you to complete the installation process.

Step 6

“Eject” the .dmg or installer file. To do this, drag the file from your desktop into the trash can.

Step 7

Open the Print Center on your Mac and then click the “ALT” key and “Add” at the same time. You should see a list of printers that includes the one you are installing. Choose this printer and click the “Add” button in the dialog box.

Step 8

Reboot your computer if you do not see the printer on the list. Be sure that the printer is turned on and connected to your Mac first.

Step 9

Your printer might already be on the printer list before you install the manufacturer software. If this is the case, remove it from the printer list before you install the software. Then add the printer back to the list.

How Do I Install a Canon Printer Without a CD?

 

Canon printers are shipped with a setup CD to help consumers connect the printer to a computer. Depending on the printer model, the Canon printer setup CD may include some extra software applications related to printing. For example, the Pixma MX922 comes with Easy-PhotoPrint and My Image Garden applications for creating and printing photo projects. Although the CD provides a convenient way to quickly access the software needed for printing, you may still be able to connect a computer to a Canon printer even if you don’t have the CD.

Install Canon Printer Without CD

Whether you’ve lost the CD for a Canon printer or don’t have a CD reader on your computer, you can visit the Canon Support website to access the user manual and setup software. After entering the printer model and information about your computer’s operating system, you can download the software needed to install and run the printer, which in most cases includes a setup utility and driver.

The driver is the software the interfaces the computer with the printer. You can also download all the applications that were originally included on the setup CD, although this step is optional.

One benefit of downloading printer software directly from the manufacturer's website is being assured that you have the most current version. Software provided on a setup CD can become outdated in a matter of months.

You can also update the printer’s firmware from the Canon website. Firmware is pre-installed software that controls the printer. Having a current driver and updated firmware can help avoid problems with printing.

Installing Canon Printer on Windows

If your computer is running a version of Microsoft Windows, you’ll need to be logged on as an administrator before you can install printer driver software from either the Canon setup CD or downloaded from the Canon website. After downloading the setup and driver software, you should be given an option to run it. If you don’t run a download file immediately, you can do so later my locating it in the “Downloads” folder and double-clicking on it.

Once the setup is complete and the printer driver is installed, you may still need to complete steps in Windows to add the printer to the computer. These steps vary depending on the version of Windows you’re running. Type “add printer” in the search field of the Control Panel if you’re not sure how to proceed.

Installing Canon Printer on Mac

The process for finding and downloading Canon setup software is the same for Mac computers as for Windows. After installing downloaded software, you may need to install the printer by going to “Printers & Scanner” under System Preferences. If the printer software has been correctly installed on the Mac, the printer should be displayed in the list of connected printers and can be added by clicking the “Add” button.

Using Built-In Print Drivers

If you want to do some quick basic printing without taking the time to download and install a driver and other software, you may be able to take advantage of your computer’s built-in printer drivers. More recent versions of Windows and Mac computers include drivers for some popular printer brands as part of the operating system. These drivers only work for printers that support a USB connection and do not support many special features the printer may provide.

To find out if you can use a built-in driver, connect the printer to your computer using a USB cable and turn the printer on (you may need to use an adapter for the USB connector on a Mac). In many cases, turning on the printer will trigger printer installation. When the installation is complete, you should be able to add the printer. Although this method may allow you to print, Canon recommends that you download the correct software if you plan to do a lot of printing.

How to Set Up a PDF Printer on a Mac

The portable document format (PDF) is an open standard for capturing and transferring documents. PDF files can be viewed on almost any operating system and program, including Mac OS X and applications running on the operating system. A simple way to create a PDF on a Mac is to print the document to the Adobe virtual printer. The printer can be added by using the “Add Printer” utility in the Mac operating system. To set up the Adobe printer, the drivers must be installed.

Step 1

Double click on the “Mac hard drive” icon on the desktop. Choose the “Applications” folder, and then select the “Utilities” folder from the list. Select “Print & Fax” from the list of Utilities. The Print & Fax window will open.

Step 2

Click on the “+” button below the pane containing the list of printers on the left side of the window. The “Add Printer” window will open. Type “PDF” in the search bar on the top-right corner of the window.

Step 3

Select “Adobe PDF” from the list of printers in the results list. In the “Print Using” section select “Adobe PDF” from the drop-down menu of installed drivers. If you do not see an Adobe print driver, go to the adobe.com website and navigate to the Adobe Print Driver Plug-in download for Mac. Click on the “Proceed to Download” button. The Download window will open. Select the “Printer Descriptions” folder to download the PDFPlugin file and the Acrobat Distiller file. Click on the “Browse” button and then click on “Mac hard drive,” “System” Folder,” “Extensions” and, finally, “Printer Descriptions.” The driver will now appear in the list of installed drivers.

Step 4

Click on the “Add” button in the Add Printer window. The PDF printer is now added to the list of available printers.

The Best Method to Connect Canon Printer with Mac

How you connect a Canon printer to your Mac depends on the type of Canon printer you use. If the Canon printer of a new model, it is likely to support AirPrint, in which case you can set up and print in moments. If not, you will need to find the Canon printer drivers on your Mac system, then download them from the official website of Canon.

You will need to connect it to the Wi-Fi network before you can set up a Canon printer on Mac. Use this to enter the login and password of the Wi-Fi network if the Canon printer has an integrated display (you will find these details at the bottom of your main router).

If the printer uses Wi-Fi Protected Setup, for details on how to add a WPS printer, you will need to refer to the router’s documentation. Follow these instructions from Apple if the router is a MAC AirPort Base Station:

  • Open AirPort Utility, located in your Applications folder’s Utilities folder.
  • In AirPort Utility, select your base station and enter the password of the base station if prompted.
  • Select Base Station > Add WPS Printer from the menu bar.
  • Select either “First try” or “PIN” as to allow the type of WPS connection.
  • Click on the Continue button. If “The first attempt” has been selected, press the WPS button on the printer.
  • Click Done when the MAC Address of the printer appears in the AirPort Utility.
    • When selecting PIN to enter the PIN number of the printer that should be listed in the documentation of the printer. Click on the Continue button. Click Done when the MAC Address of the printer appears in the AirPort Utility.
  • Quit the use of AirPort.
  • Visit System Preferences >>> Printers & Scanners >>> Click the + button
  • Keep the Default tab selected and let MAC search for printers to connect with the WiFi network.
  • Click on your Canon printer from the list.
  • Tap on Add Now.
This is the easy method to fix such issue Connect Canon Printer to Mac. In case if you face any error in mid of the procedure then our professional executives are available at your service.

How to Add Canon Network Printer to MAC

Just as you add a wireless printer, you can add a network printer. If Ethernet or Wi-Fi connects the printer, your Mac will make it accessible to add in Printers & Scanners from the Default tab. If an Ethernet or Wi-Fi option is not available, connect the printer via USB to a Mac on the network or directly to the router and then add it from Printers & Scanners.

Easy Steps to Connect Canon Printer to Mac With USB

Well, these are the easy and quick steps to fix such issue from your printer. Have a look on it:-
  1. Firstly link the USB cable television with Mac and printer.
  2. From the Apple menu click on Choices and then choose print and fax. After that once again click on printing tab.
  3. If printer doesn’t respond then go to the printer’s chauffeur download.
  4. On the printer web browser window you will see the two choices. First will be the default web browser and other will be IP printers.
  5. As a user you have to pick the default web browser then select your printer model from the list.
  6. After the computer system will show its connection with the printer by making the inlcude button active.
  7. Now you have to pick on contribute to include the printer on your Mac.
  8. And now your Canon printer will be linked to the Mac.

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